Capital Area Private Defender Service

We are currently seeking an Administrative Assistant


The Capital Area Private Defender Service (CAPDS) is a 501(c)(3) charged with improving indigent defense in Travis County through mentoring, managing, and acting as a resource to assigned counsel. CAPDS has recently contracted with Travis County for a short-term (three to five year) project for the review of convictions stemming from the Austin Police Department (APD) DNA Lab. The lab was shut-down in July of 2016 after the Texas Forensic Science Commission issued a report raising serious quality concerns with the lab’s work. It is estimated that there are up to 2500 convictions that need to be reviewed, and a portion of those will need post-conviction litigation representation by The Forensic Project. More information can be found here: forensicproject.org


We are recruiting a highly organized and efficient individual committed to social justice to be our administrative assistant. This person needs to be able to effectively assist in the management of approximately 2500 cases, assist in the daily correspondence from clients who are incarcerated, assist in the collection of data for reporting purposes, and must be proficient using Microsoft Excel. Highly desired is a person fluent in Spanish. Interviews will occur on a rolling basis as applications are received, and the posting is open until filled.


Requirements:

 Highly proficient in Microsoft Excel, including experience with mail merges;

 Ability to communicate effectively with people who are incarcerated and their families;

 Detail orientated and ability to multi-task with a large volume of work;

 Proven ability to work in a high-stress team environment;

 Proven ability to learn and incorporate new technology;

 Commitment and interest in social justice;

 Familiarity with Dropbox and Microsoft preferred;

 Spanish-speakers will be given hiring preference;

 Experience with case-management system CLIO preferred;

 Experience in a law office or public defender’s office preferred.


Job Duties:
 Log and enter incoming mail into our case management system;
 Identify letters for which a form letter response is appropriate;
 Assist in the purchasing of office equipment and supplies;
 Answer the phone and return calls or refer to appropriate staff member;
 Assist in the completion of quarterly reports;
 Assist in the organization of community meetings and events;
 Assist in ensuring that payroll is submitted promptly;
 Assist with mail-merges;
 Assist with staff with administrative duties related to the project;
 Assist in the use of our case management system;
 Assist in the downloading and updating of discovery as received.


Compensation:
 Salary range is $35,000-$45,000 with benefits including retirement.
 This is a temporary (three to five year) project.
 Position is at-will.


To apply: Please send cover letter, and reume to: jobs@capds.org as one document with ‘Administrative Assistant’ in the subject line. Only electronic communications will be accepted. Please demonstrate in your cover letter that you meet the minimum qualifications. Only applicants who meet the minimum requirements will be considered. Applications considered until positions filled.